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DFW Artifact Repository

Figure 1

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Once the photos are uploaded to Preservica, you are prompted to choose either Comma or Tab for the .csv file, which includes all of the metadata for the photos. Choose Comma!

Figure 1
Figure 2

Figure 2

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Once the .csv file is ingested, this Error message may appear. That's okay. Thus far, none of the files have been affected by this error. Everything has been uploaded just fine. Hit "I understand, continue the ingest" unless you see a reason not to. Preservica makes it easy to delete files if you feel there was a mistake made. 

Figure 3

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Here I have created a database that lists all of the files NOT uploaded to the CAF Archival Inventory. I have now uploaded this sheet as a tab on the inventory. 

Figure 3
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Figure 4

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Here are two examples of the Preservica uploaded files with metadata. As you can see, in the "Description" we are currently listing the original file title there, which we may decide to alter, so using bulk editing will be key if we need to make changes. 

Figure 4

Figure 5

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Right-click on the file you want to update and click "bulk edit metadata"

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Next, you are given options regarding what field and format to update in. I chose "Single Field Bulk Edit", "Dublin Core" and the "Relation" field. I have tried others with the same outcome. 

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You can choose to Replace or clear a value, all assets and/or all folders and click "I understand the action can't be undone". I have tried all versions of this, to no avail.

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Thus far, "Something went wrong" is always the result. Sigh. 

Figure 5

Figure 6

Here is a Dublin Core Template filled out. You'll note that not all categories are filled in. We have decided to use the "Description" column to add individual descriptions of the photographs using a controlled vocabulary.

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Figure 6

Figure 7

Here you can see some of the suggestions (via comments) that I made to include in the CAF Policies and Procedures.

 

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Figure 7

Figure 8
For this last artifact, I have included a link to an instructional document that I created from these blog notes, which will give the next interns tips on how to make their learning curve flatten a bit. I've included most of the artifacts on this page as an addendum.
                                                       Here is a link to the Document

 

Figur 8
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